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Agencies must establish governing policies and procedures that determine:
(a) When the agency will pay relocation expenses if an employee violates the service agreement;
(b) When the agency will authorize separate relocation allowances to an employee and an employee's immediate family member that are both transferring to the same official station;
(c) When the agency will grant an employee and/or the employee's immediate family member(s) an extension on beginning separation travel;
(d) When the agency will allow an employee to arrange their own relocation upon separation;
(e) When the agency will authorize a temporary change of station (TCS);
(f) When the agency will pay extended storage of household goods for TCS;
(g) When the agency will pay for the cost of storing, or provide for the storage without charge, of one POV when an employee is assigned a TCS in support of a contingency operation as defined in 10 U.S.C. 1482a(c)(2) and under part 302-9 of this chapter;
(h) The criteria in accordance with 5 CFR part 572 on how the agency will determine if a new appointee is eligible for the relocation allowances authorized therein; and
(i) The procedures which will provide new appointees with information surrounding relocation benefits.
When appointing an employee to an overseas assignment, agencies must:
(a) Establish the employee's actual place of residence at the time of appointment and state it in the service agreement;
(b) Use guidance in 8 U.S.C. 1101(a)(33) for establishing places of residence;
(c) Require the employee to sign the service agreement prior to the relocation;
(d) Pay transportation expenses for one-way return travel of immediate family members when the employee has successfully completed the service agreement period OCONUS;
(e) Determine when the public interest requires the return of the immediate family for compelling personal reasons of a humanitarian or compassionate nature; and
(f) Pay for return travel and transportation of an employee only once at the end of each agreed period of service.
A travel advance for tour renewal travel is not authorized. Agencies must pay tour renewal agreement travel when:
(a) The employee has completed the agreed upon period of service outside CONUS;
(b) The employee has agreed to serve another OCONUS tour of duty at the same or different duty station; and
(c) The agency has determined that the employee meets the provisions of §§ 302-3.204 and 302-3.205.
Before issuing payment for separation-relocation travel, agencies must establish timeframes for employees to submit a request for authorization and approval of relocation expenses. Travel advances for separation relocation may not be authorized.