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| Subpart E | Reporting Information on Government Aircraft | 102-33.225 – 102-33.275 | |||||||||||||||||||||||||||||||||
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40 U.S.C. 121(c); 31 U.S.C. 101 et seq.; Reorganization Plan No. 2 of 1970, 35 FR 7959, 3 CFR, 1066-1970 Comp., p. 1070; E.O. 11541, 35 FR 10737, 3 CFR, 1966-1970 Comp., p. 939; and OMB Circular No. A-126 (Revised May 22, 1992), 57 FR 22150.
90 FR 58425, Dec. 16, 2025, unless otherwise noted.
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You must report information to GSA on Government aircraft if your agency:
(a) Is an executive agency of the U.S. Government; and
(b) Owns, bails, borrows, loans, leases, rents, charters, or contracts for (or obtains by ISSA) Government aircraft.
The following federally funded activities are exempt from the requirement to report information to GSA on Government aircraft:
(a) The Armed Forces (including the U.S. Coast Guard); and
(b) Agencies in the Intelligence Community.
Report the following to GSA via FAIRS:
(a) Inventory data for Federal aircraft, including UAS;
(b) Cost and utilization data for Federal aircraft, including UAS;
(c) Cost and utilization data for CAS aircraft and aviation services;
(d) Accident and incident data; and
(e) Results of competition studies per OMB Circular A-76 for aircraft and related services acquisition.
FAIRS, is a secure website operated by GSA, collects and reports data on Federal and CAS aircraft inventories, costs, and usage. The U.S. Government Aircraft Cost Accounting Guide (CAG) (see https://www.gsa.gov/aviationpolicy) contains the business rules for using the system.
(a) Report any changes in your Federal aircraft inventory within 14 calendar days.
(b) Report cost and utilization data to FAIRS at the end of each fiscal quarter. You may submit data more frequently. Additionally, a quarter's data may be reported in the following quarter if necessary.
Federal inventory data includes information on each of the operational and non-operational Federal aircraft and UAS that you own, bail, borrow, or loan.
(a) To declassify a Federal aircraft, you must send a letter to the Deputy Associate Administrator, GSA, requesting approval to declassify the aircraft, stating it is non-operational. Include the following:
(1) Relevant Federal Supply Classification (FSC) groups, if applicable; and
(2) Description of the aircraft's condition.
(b) When an aircraft is lost or destroyed, or is otherwise non-operational and you want to retain it, you may declassify it and remove it from your Federal aircraft inventory.
(a) You must report costs and flight hours for each Federal aircraft (including UAS), including both Federal and CAS expenses. For data element details, see the U.S. Government Aircraft CAG at www.gsa.gov/aviationpolicy.
(b) All executive agencies—excluding the Armed Forces and Intelligence Community—must report Federal aircraft cost and utilization data.
(c) Report data for loaned aircraft only if Federal funds were used.
(a) Executive agencies, excluding the Armed Forces and Intelligence Community, must report CAS cost and utilization data if they make payments for such services:
(1) Charter or rent aircraft;
(2) Lease or lease-purchase aircraft;
(3) Hire aircraft and related services through an ISSA or a full-service contract; or
(4) Obtain related aviation services through an ISSA or by contract except when you use the services in support of Federal aircraft.
(b) You must report:
(1) Costs and flight hours for each hired CAS aircraft; and
(2) Costs and contract periods for related aviation services, whether by contract or ISSA.
(c) Do not report CAS used to support Federal (owned) aircraft. The owning agency must report all related costs and usage in FAIRS. See the CAG at www.gsa.gov/aviationpolicy.
Report all NTSB-reportable aviation accidents and incidents to GSA within 14 days at https://www.gsa.gov/aviationpolicy.
Your agency must develop performance indicators to measure the achievement of key aviation program objectives:
(a) Measure the aviation program's contribution to the agency's mission;
(b) Justify aviation program budget requests; and
(c) Demonstrate the program's effectiveness and efficiency.