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Electronic Code of Federal Regulations

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e-CFR data is current as of September 17, 2020

Title 49Subtitle BChapter IIISubchapter BPart 387Subpart C → §387.323t

Title 49: Transportation
Subpart C—Surety Bonds and Policies of Insurance for Motor Carriers and Property Brokers

§387.323T   Electronic filing of surety bonds, trust fund agreements, certificates of insurance and cancellations.

(a) Insurers may, at their option and in accordance with the requirements and procedures set forth in paragraphs (a) through (d) of this section, file forms BMC 34, BMC 35, BMC 36, BMC 82, BMC 83, BMC 84, BMC 85, BMC 91, and BMC 91X electronically, in lieu of using the prescribed printed forms.

(b) Each insurer must obtain authorization to file electronically by registering with the FMCSA. An individual account number and password for computer access will be issued to each registered insurer.

(c) Filings may be transmitted online via the Internet at: http://fhwa-li.volpe.dot.gov or via American Standard Code Information Interchange (ASCII). All ASCII transmission must be in fixed format, i.e., all records must have the same number of fields and same length. The record layouts for ASCII electronic transactions are described in the following table:

Electronic Insurance Filing Transactions

Field nameNumber of
F = filing
C = cancel
B = both
Start fieldEnd field
Record type1 Numeric1 = Filing, 2 = CancellationB11
Insurer number8 TextFMCSA Assigned Insurer Number (Home Office) With Suffix (Issuing Office), If Different, e.g., 12345-01B29
Filing type1 Numeric1 = BI&PD, 2 = Cargo, 3 = Bond, 4 = Trust FundB1010
FMCSA docket number8 TextFMCSA Assigned MC or FF Number, e.g., MC000045B1118
Insured legal name120 TextLegal NameB19138
Insured d/b/a name60 TextDoing Business As Name If Different From Legal NameB139198
Insured address35 TextEither street or mailing addressB199233
Insured city30 TextB234263
Insured state2 TextB264265
Insured zip code9 Numeric(Do not include dash if using 9 digit code)B266274
Insured country2 Text(Will default to U.S.)B275276
Form code10 TextBMC-91, BMC-91X, BMC-34, BMC-35, etcB277286
Full, primary or excess coverage1 TextIf BMC-91X, P or E = indicator of primary or excess policy; 1 = Full under §387.303T(b)(1); 2 = Full under §387.303T(b)(2)F287287
Limit of liability5 Numeric$ in ThousandsF288292
Underlying limit of liability5 Numeric$ in Thousands (will default to $000 if Primary)F293297
Effective date8 TextMM/DD/YY Format for both Filing or CancellationB298305
Policy number25 TextSurety companies may enter bond numberB306330

(d) All registered insurers agree to furnish upon request to the FMCSA a duplicate original of any policy (or policies) and all endorsements, surety bond, trust fund agreement, or other filing.

[82 FR 5308, Jan. 17, 2017]

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