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Electronic Code of Federal Regulations

e-CFR data is current as of December 11, 2019

Title 41Subtitle FChapter 301Subchapter B → Part 301-12

Title 41: Public Contracts and Property Management


§301-12.1   What miscellaneous expenses are reimbursable?
§301-12.2   What baggage expenses may my agency pay?

Authority: 5 U.S.C. 5707.

Source: FTR Amdt. 70, 63 FR 15965, Apr. 1, 1998, unless otherwise noted.

§301-12.1   What miscellaneous expenses are reimbursable?

When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:

General expensesFees to obtain moneySpecial expenses of foreign travel
Baggage expenses as described in §301-12.2.Fees for travelers checksCommissions on conversion of foreign currency.
Services of guides, interpreters, and drivers.Fees for money ordersPassport and/or visa fees, including fees for a physical examination if one is required to obtain a passport and/or visa and such examination could not be obtained at a Government facility. Reimbursement for such fees may include travel and transportation costs to the passport/visa issuing office if located outside the local commuting area of the employee's official station and the traveler's presence at that office is mandatory.
Services of an attendant as described in §301-13.3.
Use of computers, printers, faxing machines, and scanners.Fees for certified checksCosts of photographs for passports and visas.
Services of typists, data processors, or stenographers.Transaction fees for use of automated teller machines (ATMs)-Government contractor-issued charge cardForeign country exit fees.
Services of an attendant as described in §301-13.3.Costs of birth, health, and identity certificates.
Storage of property used on official business.Charges for inoculations that cannot be obtained through a Federal dispensary.
Hire of conference center room or hotel room for official business.
Official telephone calls/service (see note).
Faxes, telegrams, cablegrams, or radiograms.
Lodging taxes as prescribed in §301-11.27.
Laundry, cleaning and pressing of clothing expenses as prescribed in §301-11.31.
Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional).

Note to §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002; FTR Amdt. 2006-03, 71 FR 24596, Apr. 26, 2006; FTR Amdt. 2007-05, 72 FR 61538, Oct. 31, 2007; FTR Amdt. 2010-07, 75 FR 72967, Nov. 29, 2010]

§301-12.2   What baggage expenses may my agency pay?

Your agency may reimburse expenses related to baggage as follows:

(a) Transportation charges for authorized excess;

(b) Necessary charges for transferring baggage;

(c) Necessary charges for storage of baggage when such charges are the result of official business;

(d) All fees pertaining to the first checked bag. In addition, charges relating to the second and subsequent bags may be reimbursed when the agency determines those expenses necessary and in the interest of the Government (see §§301-70.300, 301-70.301). Travelers should verify their agency's current policies and procedures regarding excess baggage prior to traveling; and

(e) Charges or tips at transportation terminals for handling Government property carried by the traveler.

[FTR Amdt. 70, 63 FR 15965, Apr. 1, 1998, as amended by FTR Amdt. 2010-07, 75 FR 72967, Nov. 29, 2010]

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