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Electronic Code of Federal Regulations

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e-CFR Data is current as of November 24, 2014

Title 41Subtitle FChapter 301Subchapter DPart 301-71


TITLE 41—Public Contracts and Property Management

Subtitle F—FEDERAL TRAVEL REGULATION SYSTEM

CHAPTER 301—TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES

SUBCHAPTER D—AGENCY RESPONSIBILITIES

PART 301-71—AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS

rule

Subpart A—GENERAL

§301-71.1
What is the purpose of an agency travel accounting system?
§301-71.2
What are the standard data elements and when must they be captured on a travel accounting system?
§301-71.3
May we use electronic signatures on travel documents?
rule

Subpart B—TRAVEL AUTHORIZATION

§301-71.100
What is the purpose of the travel authorization process?
§301-71.101
What travel may we authorize?
§301-71.102
May we issue a single authorization for a group of employees?
§301-71.103
What information must be included on all travel authorizations?
§301-71.104
Who must sign a travel authorization?
§301-71.105
Must we issue a written or electronic travel authorization in advance of travel?
§301-71.106
Who must sign a trip-by-trip authorization?
§301-71.107
When authorizing travel, what factors must the authorizing official consider?
§301-71.108
What internal policies and procedures must we establish for travel authorization?
rule

Subpart C—TRAVEL CLAIMS FOR REIMBURSEMENT

§301-71.200
Who must review and sign travel claims?
§301-71.201
What are the reviewing official's responsibilities?
§301-71.202
May we pay a claim when an employee does not include a copy of the corresponding authorization?
§301-71.203
Who is responsible for the validity of the travel claim?
§301-71.204
Within how many calendar days after the submission of a proper travel claim must we reimburse the employee's allowable expenses?
§301-71.205
Under what circumstances may we disallow a claim for an expense?
§301-71.206
What must we do if we disallow a travel claim?
§301-71.207
What internal policies and procedures must we establish for travel reimbursement?
§301-71.208
Within how many calendar days after submission of a proper travel claim must we notify the employee of any errors in the claim?
§301-71.209
Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days after receipt of a proper travel claim?
§301-71.210
How do we calculate late payment fees?
§301-71.211
Is there a minimum amount the late payment fee must exceed before we will pay it?
§301-71.212
Should we report late payment fees as wages on a Form W-2?
§301-71.213
Is the additional fee, which is the equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income?
§301-71.214
Does mandatory use of the Government contractor-issued travel charge card change the employee's obligation to pay his/her travel card bill by the due date?
rule

Subpart D—ACCOUNTING FOR TRAVEL ADVANCES

§301-71.300
What is the policy governing the use of travel advances?
§301-71.301
In situations where a lodging facility requires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel?
§301-71.302
For how long may we issue a travel advance?
§301-71.303
What data must we capture in our travel advance accounting system?
§301-71.304
Are we responsible for ensuring the collection of outstanding travel advances?
§301-71.305
When must an employee account for a travel advance?
§301-71.306
Are there exceptions to collecting an advance at the time the employee files a travel claim?
§301-71.307
How do we collect the amount of a travel advance in excess of the amount of travel expenses substantiated by the employee?
§301-71.308
What should we do if the employee does not pay back a travel advance when the travel claim is filed?
§301-71.309
What internal policies and procedures must we establish governing travel advances?


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