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Title 7Subtitle BChapter XVIIPart 1753Subpart D → §1753.30

Title 7: Agriculture
Subpart D—Construction of Buildings

§1753.30   Closeout procedures.

(a) This section outlines the procedure to be followed to close out RUS Contract Form 257 (Contract to Construct Buildings) and construction or rehabilitation performed by the force account method.

(b) RUS Form 257 Contract. (1) Whenever changes were made in the plans and specifications which did not require immediate submission to RUS of an amendment under §1753.11, a final contract amendment showing the changes shall be prepared.

(2) Upon completion of the project, the borrower shall obtain certifications from the architect or engineer that the project and all required documentation are satisfactory and complete. The requirements for this certification are contained in §1753.18.

(3) The engineer's or architect's contract closeout certification and the final amendment shall be submitted to RUS as a basis for the final advance of funds for the contract.

(4) After all required RUS approvals are obtained, final payment is made in accordance with article III of RUS Form 257 once the borrower has received the architect's or engineer's certifications regarding satisfactory completion of the project.

(c) Upon completion of force account construction, the borrower shall:

(1) Arrange with its architect or engineer and the GFR for final inspection of the project.

(2) Complete, with the assistance of its architect or engineer, the documents listed in the following table that are required for the closeout of force account construction.

Documents Required To Closeout Construction of Buildings

RUS Form No.DescriptionUse withNo. of copies prepared byDistribution
ContractForce accountContractorArchitect/engineerBorrowerContractor
238Construction or Equipment Contract Amendment (if not previously submitted, send to RUS for approval)X(3)(to RUS)(to RUS)
181Certificate of Completion (contract construction)1X211
231Certificate of ContractorX11
224Waiver and Release of Lien From Each SupplierX11
213Certificate (buy American)X11
None2“As Built” Plans and SpecificationsXX11
NoneGuarantees, Warranties, Bonds, Operating or Maintenance Instructions, etcX11
NoneArchitect/Engineer seismic safety certificationXX211

1Cost of materials and services furnished by borrower are not to be included in Total Cost on RUS Form 181.

2When only minor changes were made during construction, two copies of a statement to that effect from the Architect will be accepted instead of the “as built” Plans and Specifications.

(3) Make distribution of the completed documents as indicated in the table in this section.

(d) Final payment shall not be made until RUS has approved the closeout documents.

[54 FR 39267, Sept. 25, 1989. Redesignated at 55 FR 39396, Sept. 27, 1990, as amended at 59 FR 43717, Aug. 25, 1994; 64 FR 16606, Apr. 6, 1999]

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